Privacy Notice – US

Updated July 2025
US Privacy Notice

Effective Date: 1st November 2023

PJLJ Limited, T/A The Recruitment Events Company (“PJLJ Limited”, “The Recruitment Events
Co.”, “we”, “us”)
Registered Office: Fruitworks Co-working, 1-2 Jewry Lane, Canterbury, Kent, CT1 2NP
Registered Number: 10481622 (England and Wales)

Overview

This privacy notice is designed to meet the requirements of various US state privacy laws, including the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act (CPRA), as well as laws passed in Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), Utah (UCPA), Texas (TDPSA), Oregon (OCPA), Montana (MCPA), and other applicable state privacy laws. Additional laws may come into force in 2025, 2026, and beyond. This notice supplements our global privacy policy and applies to US residents where applicable law provides such rights.

We take our responsibilities regarding your personal data seriously and are committed to using and protecting your information appropriately.

What Information Do We Collect?

Our approach is to collect only the minimum personal data needed to operate effectively. This may include:

  • Name, job title, employer, email address, and mobile number
  • Information you provide when registering for events, accessing resources, or submitting inquiries
  • Internet activity (such as browsing history and interactions with our website or emails)
  • Geolocation data (based on IP address, for analytics purposes)
  • Financial details (for processing payments owed to you) — Note: We do not collect or store credit card details; these are handled by a third-party payment processor

Our services are not directed toward children, and we do not knowingly collect or process personal information from individuals under 16 years of age. If we become aware that we have inadvertently collected personal information from an individual under 16, we will take steps to delete such information.

How Do We Collect Your Information?

  • Directly from you – when you register, attend an event, sponsor, apply to speak, or contact us
  • Automatically – via cookies and tracking technologies on our website
  • From partners or third parties – where you have given them consent to share
    information with us

How Do We Use Your Information?

We process your data for clearly defined purposes, including:

  • Fulfilling event registrations, sponsorships, and speaker arrangements
  • Responding to enquiries or customer service requests
  • Communicating about future events and services (where allowed)
  • Ensuring technical functionality and website performance
  • Meeting legal, contractual, and compliance obligations

International Data Transfers

Although we run events in the US, all data is primarily processed and stored in the United Kingdom, with necessary processing activities conducted in the US as required for event operations. We ensure appropriate safeguards are in place for all international data transfers.

We may transfer personal data internationally when:

  • Shared with our UK-based operations for administrative purposes
  • Processed via global software platforms used for CRM, ticketing, or analytics
  • Required for legal compliance

We ensure your data is protected through mechanisms such as:

  • Adequacy decisions by relevant authorities
  • Standard Contractual Clauses (SCCs)
  • Binding Corporate Rules (BCRs) where applicable
  • Additional safeguards such as encryption, restricted access, and strict confidentiality terms with third parties

Sharing Your Information

We do not sell your personal information as defined under applicable state privacy laws, nor do we share your personal information for cross-context behavioral advertising purposes without your explicit consent.

We may share your data only in the following circumstances:

  • With vetted service providers who perform functions on our behalf (e.g. email systems, CRM platforms)
  • With your explicit consent, e.g., when you allow a sponsor to scan your badge at an event or attend a sponsored session where you are informed that your data will be shared with the sponsor
  • In connection with a business sale, merger, or legal obligation

Your Privacy Rights (US Residents)

Depending on the state you reside in, you may have the following rights regarding your personal data:

  • Right to Know/Confirm what data we collect and why
  • Right to Access your personal data
  • Right to Correct inaccurate data
  • Right to Delete your personal information
  • Right to Opt Out of profiling and targeted advertising
  • Right to Data Portability
  • Right to Opt Out of Sales/Sharing (if applicable)
  • Right to Object to automated decision-making
  • Right to Opt In for the use of sensitive personal data (if ever collected)

These rights apply only where state laws provide for them.

How to Exercise Your Rights

To make a data request or exercise any of your privacy rights (verification of identity will be required):
> Email: dataprotection@recruitmentevents.co
> Please include “US Privacy Request” in the subject line.

We will respond to your request within 45 days, with a possible extension of an additional 45 days when reasonably necessary, as permitted by applicable law. We will notify you of any such extension within the initial 45-day period. You may also designate an authorized agent to make requests on your behalf.

Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, and destruction. These measures include encryption, access controls, security monitoring, and regular security assessments. However, no system is 100% secure. While we implement appropriate security measures to protect your data, we cannot guarantee absolute protection against all cyber threats.

Changes to This Privacy Notice

We may update this Privacy Notice periodically to reflect legal or operational changes. The most recent version is always available on our website, with the “Effective Date” clearly indicated.

Contact Us

If you have any concerns or questions regarding this Privacy Notice or our data practices:
> Email: dataprotection@recruitmentevents.co